Our enterprise SaaS optimisation process isn’t glamorous.
It’s a “roll your sleeves and jump straight into it” process.
You might even resist it initially.
It’s rigorous systems analysis that most organisations postpone indefinitely.
But here’s the reality: your postponement is draining hundreds of thousands of dollars annually.
Let’s pop the hood and take a gander at how we address enterprise SaaS inefficiencies; here’s why this unglamorous work delivers measurable ROI.
Step 1: The Audit
We conduct comprehensive discovery of your enterprise software ecosystem. You’ll give us the downlow on all your SaaS expenditure across departments and business units.
Our experience working with similar organisations means we might see things you’ve overlooked.
That enterprise analytics platform your VP of Operations rolled out in 2022? Still processing invoices at $15,000 annually with minimal utilisation.
They’ve since moved to a different role. The system remains.
We see this all the time.
The audit reveals uncomfortable truths: complete visibility into enterprise software spending rarely exists. Not with your CFO. Not with your CIO. Often, not even at executive level.
Step 2: The Usage Reality Check
Every active subscription goes through the actual adoption and utilisation check.
Not reported usage. Not perceived value. What the platform analytics actually demonstrate…
We examine:
- Authentication patterns and frequency
- License utilisation versus provisioned seats
- Feature adoption rates
- Functional overlap between systems
- Integration effectiveness
Here’s what we consistently discover:
Your organisation provisions 50 enterprise licenses. Thirty-two users authenticated last quarter. Fifteen qualify as active users based on meaningful engagement.
You’ve invested in enterprise-tier subscriptions for advanced capabilities. Those premium features show negligible adoption over the past year.
You’re running parallel systems across departments. Sales uses one platform, Finance uses another, and Customer Success uses a third. Each requires separate licenses, training, and maintenance despite significant functional overlap.
The data reveals patterns you absolutely must see.
Step 3: The Build vs. Buy vs. Configure Decision
Brace yourself for strategic value…
Sometimes the solution isn’t reducing SaaS footprint.
It’s building enterprise-grade custom solutions that consolidate multiple subscriptions while delivering superior integration with your existing systems.
When you’re investing $300K/year in enterprise platforms that address 70% of your requirements while including 30% of unnecessary complexity, we can often architect custom solutions with 18 to 24-month payback periods.
Beyond payback? Ongoing operational savings and competitive advantage. WIN!
Plus, you control your roadmap. The system integrates seamlessly with your technology stack and serves your exact business processes. No unnecessary features. No forced platform migrations. No annual renewal negotiations with escalating costs.
Alternatively, we can configure existing enterprise solutions to work harmoniously with your current systems, eliminating data silos and manual processes that drain productivity.
The build versus buy versus configure conversation requires strategic thinking about technology investment. It challenges conventional purchasing patterns.
But we’ve found the business case to consistently validate the approach.
Why This Process Works
This process isn’t exciting.
It’s not the kind of digital transformation initiative that generates executive enthusiasm or makes compelling conference presentations.
It’s disciplined, methodical systems work. Grunt work.
But here’s what it delivers:
- 35-60% reduction in enterprise SaaS expenditure (typical range)
- Clear governance and accountability frameworks
- Dramatically improved adoption and ROI
- Purpose-built solutions where commercially justified
- Sustainable cost management
Organisations that commit to this process don’t merely reduce costs. They establish governance where technology investment is strategic, not reactive.
Where enterprise systems enable business objectives rather than constrain them.
Where leadership has complete visibility into technology spending and clear justification for every dollar.
The Real Question
So yes, our enterprise SaaS optimisation process isn’t glamorous.
But your bottom line will reflect the impact.
And when you’ve eliminated unnecessary software expenditure, you can redirect capital toward initiatives that create competitive advantage.
The decision is straightforward: continue deferring the analysis or address it systematically, now.
Ready to own your systems instead of renting them forever?
We help organisations:
- Audit and optimise enterprise SaaS portfolios
- Build custom enterprise solutions that replace multiple subscriptions
- Configure existing enterprise platforms to integrate with your systems
- Modernise legacy infrastructure
- Augment teams with our development Squads
Drop us a line: info@theavo.net